Well, after several rounds of the Future Producer's Challenge, I've noticed that people on the internet DO NOT BOTHER to read instructions and some just don't plain know the proper etiquette for sending song submissions.
Honestly, some of these things I wouldn't have realized either if I wasn't on the receiving end so here it is:
5 Tips for Properly Emailing Song Submissions
When reviewing multiple songs, from dozens to hundreds of people, a quick workflow makes this process enjoyable rather than a strenuous task. With that said, it helps if people would stick to guidelines for submissions.
1) Always read and follow carefully the instructions and details for an email submission.
2) Always introduce yourself and include contact information.
The person may not read any of your opening introduction, but how are they going to know who to contact 5 months down the line when your song is ready for a national radio campaign?
3) Always label a track with your name & what the project is for if not otherwise instructed If you're receiving a plethora of tracks per day going through 15 "Beat 13349" or "Inception by Rape" randomly named tracks makes it difficult for the owners of the tracks to be tracked down.
4) Never spam the recipient's email box.
This means no mailing list sign-ups, 15 versions of the track you want to send(unless asked for), multiple requests for receipt of submission, and general annoying behavior. These things just cloud up space for the true submissions making it difficult for the recipient to listen to yours and others, and may discourage that recipient from bothering with the process in the future.
5) Never send large files(unless asked for).
Many recipients are listening to these submissions quickly, on spotty wi-fi in airports, or may need to download your submission for quick recording. This includes large cumbersome zip folders. If someone asks for a short MP3, don't send them a 100MB .rar. See Rule 1. Data storage is getting cheaper and cheaper, but this is not an excuse to go overboard. Maybe in the future, when everyone has instant download capability to their brains.
Even then, See Rule 1.
Feel free to add anything you've come across.....